Machines and equipment

On this page you can add and change machine names, types and registration numbers, as well as machine-related parameters and relationships with the integration map.

Machines and devices
Register of machines and equipment registered in Terakes.

In the list, the machine entry is colored red if, in Terakes’ opinion, the machine has any of the following deficiencies:

The machine or device has a fault registered with the importance of “Important” or “Critical” and it is unresolved.
The life meter of the machine part has been exceeded.
In the list, the machine entry is colored yellow if, in Terakes’ opinion, an event worthy of warning has occurred or is occurring on the machine:

A fault with the significance “Informative” has been registered for the machine or device and it is unresolved, or
A moderate warning level has been reached for the life of the machine or device.
What type of data can be saved for each machine and what can be done with this data can be read below.

1. Basic data
“Machine Name”: Appears in reports and when making selections. There should be something recognizable and different from others.
“Machine type”: used to filter one type of machines in the lists
“Responsible person”: This person is administratively responsible for the machine. The responsible person keeps inventory records of the machine or equipment, rents them out or writes authorizations, is responsible for ensuring that the paperwork for the machine or equipment is in order, that the insurance and inspection are valid and that the subject matter has been paid. He acts as the transferor and receiver of the machine in the inventory activities.
“Responsible for maintenance”: The person responsible for maintenance organizes the maintenance and maintenance of the machine. He receives notifications about the approach of maintenance and about faults registered on the machine. If the company’s machine fleet is large, there may be a risk that some machines do not have a responsible person assigned – this can be easily checked by taking a look at the list of machines in Terakes, which also includes the name of the person responsible for maintenance.
“Maintenance schedule”: The maintenance schedule valid for this machine in the Maintenance module
“Reg nr”: Registry number. Displayed in reports and used to establish a connection with external service providers (Integrations with filling stations and telemetry providers).
“VIN code”: Displayed in reports and used to establish a connection with external service providers (Integrations with filling stations and telemetry providers).
“Serial number”: Serial number for devices that need to be distinguished.
“Connection key for integrations”: To create a connection with an integration partner if any other identifier than “Reg no” or “VIN code” is used there.
“NFC”: The NFC code associated with the machine or device.
“QR code”: QR code associated with the machine or device.
“Main machine”: Appears in the main machine lists in the options. It is a machine or device that is used to do work.
“Attachment” (Attachment): Appears in the options in the attachment and attachment lists. It is a machine or device that is attached to the main machine to perform work.
“Maintenance unit”: Appears in the list of maintenance units in the options. A maintenance unit is a machine, device, building or other similar object on which work is performed (for example, a device to be serviced or repaired), it may also belong to the customer, for example.
“Show on the map”: Show the location of the machine or device on the map in real time if the telemetry integration provider offers it a location.
“Automatically registered work min. duration”: When the telemetry integration provider shows the location of the machine, machine movements longer than the duration specified here will be recorded as work, even if no worker has recorded work on that machine.
“Customers and partners”: If the machine or device belongs to the customer, the name of the customer.
“Customer-side contact person”: The machine or device contact person at the customer’s location.
“Address”: Permanent address or garage location of the machine or equipment.
“External ID / ID 2”: Identification of the machine or device in accounting, for exporting data to accounting software.
“Archived”: Indicates that the machine is no longer available in the options, but may still be visible in past jobs and fuelings.
2. Events
Here you can register notifications about future events that will be sent to the “responsible person”. For example, “TÜV termination”, “Compulsory traffic insurance termination”, “Toll termination”.

3. Maintenance
Register of maintenance performed on the machine or equipment.

Commissioning of the blade maintenance module is described in the Maintenance Work Guide.

4. Repair
Register of faults registered for the machine or device and their resolution.

See also: “Terakese Maintenance module -> Malfunctions / risks”

5. Refueling
Machine or equipment refueling register.

See also: “Terakese Admin -> Refueling”

6. Parts
Index of essential parts of a machine or device.

Machine part refers to any consumable part of a machine that has a specified lifetime or measurable wear after which the part must be replaced. The most typical example for a passenger car is engine oil, the life of which is typically measured in kilometers traveled and the age of engine oil in calendar days.

Adding a machine part is done by pressing the “Add” button. The entered data can be changed later using the “Settings” button in the already registered Part block. The following data can be entered in the machine part change window:

“Name”: Name of the machine part in general

for example “engine oil” or “front brake discs”.
“Serial Number”: Part serial number if relevant.
“Replacement Action”: An action in the machine or equipment maintenance schedule that resets the life metric.
“Inspection or measurement activity”: if it is necessary to evaluate the residual life of a machine part manually (for example, the thickness of brake discs needs to be measured), then this activity. There is no need to enter automatic actions such as registering the odometer reading, registering the motorcycle hour reading, or the number of calendar days that have passed since the previous shift. It does not make sense to enter, for example, “oil level control”, because the oil dipstick is not usually a measure of the life of the oil.
“Expendable part of the device”: Specifically, which manufacturer’s oil with which marking has been poured into the engine, or which manufacturer’s specific brake discs are attached to the car. New material can also be added while adding a part.
“Quantity”: quantity to be exchanged at once, according to the unit of material. For example, if the unit of engine oil is “liter”, then the amount according to how much is poured into this vehicle during maintenance: “4.7” [liters]. If brake discs are measured in pieces but are always replaced in pairs, the quantity is “2” [pieces].
“Additional information”: all other important information that needs to be written down about this part of the machine.
After pressing the “Save and close” button, a new block with the newly entered machine part will appear on the “Parts” tab.

There are two options for initializing the life metrics of a newly added machine part. One option is to use the “Replace” button in the “Parts” tab, during which you can enter known values (for example, if the mileage of the machine is 55,000, the oil change was done at 45,000 and the next oil change is at 60,000, then this can also be described using the “Replace” button. Another option is to leave the part without the initial value, plan regular maintenance, which includes the exchange of consumable parts, and the readings are updated during the maintenance.

Additional information on commissioning the Terakes maintenance module can be found in the Maintenance Work Guide.

7. Files
Index of images and documents about the machine or device. The types of documents can be registered by Terakes users themselves.

The maximum file size allowed for upload is 2 MB.

8. Units/Departments
Units and departments in which a machine or device can appear in employee selections.

9. Log
Machine or device data change register.